WEBSITE PRIVACY &
COOKIES NOTICE
We’ve created this policy, which covers how The Tom Clarke Foundation (TTCF)
- Collects, Uses, Discloses, Transfers and Stores your data.
1. INTRODUCTION AND GENERAL TERMS
The Tom Clarke Foundation (TTCF) is committed to protecting your personal information when you are using TTCF services. We want our services to be safe and enjoyable environments for our clients and contacts. This Privacy and Cookies Policy relates to our use of any personal information we collect from you via the following online services:
any TTCF website that links to this Privacy and Cookies Policy;
social media or official TTCF content on other websites;
mobile device and Applications (“Apps”).
It also relates to our use of any personal information you provide to us by phone, SMS, email, in letters and other correspondence and in person.
In order to provide you with the full range of TTCF services we sometimes need to collect information about you.
This Privacy and Cookies Policy explains:
what information TTCF may collect about you;
how TTCF will use information we collect about you;
when TTCF may use your details to contact you;
whether TTCF will disclose your details to anyone else;
your choices regarding the personal information you provide to us;
the use of cookies on TTCF websites and how you can reject cookies;
how you can change the way we hold and use your personal information.
Whenever you provide personal information, we are legally obliged to use it in line with all applicable laws concerning its protection, including the Data Protection Act 1998 and the General Data Protection Regulations (referred to collectively in this Privacy and Cookies Policy as the “data protection regulations”).
TTCF websites contain hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies and are also likely to use cookies so we urge you to review their policies separately. They will govern the use of personal information you submit when visiting those websites, which may also be collected by cookies. We do not accept any responsibility or liability for the privacy practices of those third-party websites and your use of them is at your own risk.
2. WHO ARE WE?
The Tom Clarke Foundation is a registered charity (TTCF) set up for the public benefit the relief of those who are suffering or who have suffered with Cancer, Crohn’s disease and Colitis who reside permanently or temporarily in the United Kingdom.
Registered charity number: 1197534
3. WHAT INFORMATION WILL THE TOM CLARKE FOUNDATION (TTCF) COLLECT ABOUT ME?
When you participate in, access or sign up to any of TTCF, activities or online content we may receive personal information about you. This can consist of information such as your name, email address, postal address, telephone or mobile number or date of birth.
4. HOW WILL THE TOM CLARKE FOUNDATION (TTCF) USE THE INFORMATION IT COLLECTS ABOUT ME?
TTCF will use your personal information for a number of purposes including:
to provide our advice, activities or online content, to provide you with information about them and to deal with your requests and enquiries;
to analyse the information you supply as well as your activity on our (and other) services so that we can offer a more relevant, tailored service where we provide personalised services;
to use IP addresses and device identifiers so we can identify the location of users, block disruptive use, establish the number of visits from different countries and determine whether or not you are accessing the services from the UK;
for analysis and research purposes so that we can improve the services offered by TTCF. This can include using geo-demographic information from external sources where this helps us;
we may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
Where TTCF proposes using your personal information for any other use we will ensure that we notify you first.
5. YOUR CONTACT REQUEST
If you fill out one of our online contact forms your details will be added to our CRM system so we can effectively manage your enquiry. You will be contacted regarding your enquiry using the information you submit on the form.
If you choose you will be added as a subscriber to our newsletter emails. You can unsubscribe from these at any point using the unsubscribe link at the bottom of those emails.
6. WHEN WILL THE TOM CLARKE FOUNDATION (TTCF) CONTACT ME?
TTCF may contact you:
in relation to any correspondence we receive from you or any comment or complaint you make,
in relation to any services you are using;
to update you on any material changes to TTCF policies and practices; and
for marketing purposes
7. WILL I BE CONTACTED FOR MARKETING PURPOSES?
The Tom Clarke Foundation (TTCF) will only send you communications where you have agreed to this. We offer occasional emails, to let you know about TTCF initiatives and events. We may personalise the message content based on any information you have provided to us.
8. WILL THE TOM CLARKE FOUNDATION (TTCF) SHARE MY PERSONAL INFORMATION WITH ANYONE ELSE?
We will keep your information within TTCF except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies, including for child protection reasons) or as described in this section and section 9.
9. OFFENSIVE OR INAPPROPRIATE CONTENT ON THE TOM CLARKE FOUNDATION (TTCF) WEBSITE
If you post or send content which we consider offensive, inappropriate or objectionable anywhere on or to TTCF website or otherwise engage in any disruptive behaviour TTCF may remove that content and/or block access.
Where TTCF considers that you may be in breach of any applicable laws, for example on hate speech, TTCF may disclose your personal information to relevant third parties, including to law enforcement agencies or your internet provider. TTCF would only do so in circumstances where such disclosure is permitted under applicable laws, including data protection regulations.
10. WHAT IF I AM A USER AGED UNDER 18?
If you are aged 18 or under, please get your parent/guardian’s permission before you provide any personal information to The Tom Clarke Foundation (TTCF)
11. HOW LONG WILL THE TOM CLARKE FOUNDATION (TTCF) KEEP MY INFORMATION?
We will hold your personal information for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with TTCF.
12. CAN I DELETE MY DATA?
You can request that The Tom Clarke Foundation (TTCF) delete any personal information we hold about you at any time by contacting dataprivacy@thetomclarkefoundation.org with your request. Alternatively, you can write to the Data Privacy Team.
13. CAN I FIND OUT WHAT PERSONAL INFORMATION THE TOM CLARKE FOUNDATION (TTCF) HOLDS ABOUT ME?
Under the data protection regulations, you have the right to request a copy of the personal information TTCF holds about you and to have any inaccuracies corrected. We will use reasonable efforts consistent with our legal duty to supply, correct or delete personal information about you in our files.
If you are within the UK, please address requests and questions about this or any other question about this Privacy and Cookies Policy to the Data Privacy Team (Email: dataprivacy@thetomclarkefoundation.org).
Please note, we reserve the right to charge an administrative fee if your request is manifestly unfounded or excessive.
If we feel we need to establish your identity, we may ask for proof of such before providing any personal data.
14. WEB BROWSER COOKIES
a) What is a Cookie?
A cookie is a small amount of data, which often includes a unique identifier, that is sent to your computer, tablet or mobile phone (all referred to here as a “device”) web browser from a website’s computer and is stored on your device’s hard drive. Each website can send its own cookie to your web browser if your browser’s preferences allow it. Many websites do this whenever a user visits their website in order to track online traffic flows. Similar technologies are also often used within emails to understand whether the email has been read or if any links have been clicked. If you continue without changing your settings, we’ll assume that you are happy to receive all cookies on the The Tom Clarke Foundation (TTCF) website. However, you can change your cookie settings at any time.
On TTCF website, cookies record information about your online preferences and allow us to tailor our websites to your interests.
During the course of any visit to a TTCF website, the pages you see, along with a cookie, are downloaded to your device. Many websites do this, because cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to find and using the cookie left there on the last visit.
b) How does TTCF use cookies? Information supplied by cookies can help us to understand the profile of our visitors and help us to provide you with a better user experience. TTCF uses this type of information to help improve the information it provides to its users. Certain areas of TTCF websites may use cookies for a specific reason.
c) Third-party cookies in embedded content on TTCF pages. Please note that during your visits to TTCF website you may notice some cookies that are not related to TTCF or TTCF partners. We sometimes embed content from social media and other third-party websites. These may include YouTube, Vimeo, Google Maps, Twitter, Facebook, SoundCloud, Vine, Instagram, Pinterest and Flickr. As a result, when you visit a page containing such content you may be presented with cookies from these websites and these third-party cookies may track your use of the TTCF website. TTCF does not control the dissemination of these cookies and you should check the relevant third party’s website for more information. If you continue without changing your settings, we’ll assume that you are happy to receive all cookies on the TTCF website. However, you can find out about changing your cookie settings here. Where TTCF embeds content from social media and other third-party websites some websites may use Google Analytics to collect data about user behaviour for their own purposes. TTCF does not control this. For more information, see the Google webpage “How Google uses data when you use our partners’ sites or apps”.
d) TTCF cookies and how to reject cookies
Below are details of cookies set by services we use to better understand the use of the TTCF website. We use this data to continuously improve our service we offer.
Cookie: Google Analytics
Name: _ga, _gid
Purpose: These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information (in an anonymous form that does not identify a visitor) including the number of visitors to the site, where visitors have come to the site from and the pages they visited. This helps us to improve the way our website works, for example by making sure users are finding what they need easily.
To opt out of being tracked by Google Analytics across all websites visit the Google site.
It is important to note that if you change your settings and block certain cookies you may not be able to take full advantage of some features of TTCF services, and we might not be able to provide some features you have previously chosen to receive.
e) Other information collected from web browsers
Your web browser may also provide TTCF with information about your device such as an IP address and details about the browser that you are using. Where requesting specific service it may be possible for you to choose to provide TTCF with access to your device’s location through the web-browser. We use information provided by your browser or by the link that you have clicked to understand the webpage that directed you to TTCF and this may be captured by performance cookies.
If you have any concerns about the way that we use cookies or respect your settings, then please contact us at - Email: dataprivacy@thetomclarkefoundation.org
15. DO NOT TRACK (DNT) BROWSER SETTING
DNT is a feature offered by some browsers which, when enabled, sends a signal to websites to request that your browsing is not tracked such as by third-party ad networks, social networks and analytic companies. This website does not currently respond to DNT requests.
17. CHANGES TO THE TOM CLARKE FOUNDATION (TTCF) PRIVACY AND COOKIES POLICY
This Privacy and Cookies Policy may be updated from time to time so you may wish to check it each time you submit personal information to TTCF. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use TTCF websites to submit personal information to TTCF. If material changes are made to the Privacy and Cookies Policy, for instance affecting how we would like to use your personal information, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes).
18. CONTACTING THE TOM CLARKE FOUNDATION (TTCF) ABOUT THIS PRIVACY AND COOKIES NOTICE
If you have any questions or comments about this Privacy and Cookies Notice please contact: Email: dataprivacy@thetomclarkefoundation.org